NOTICE OF MEETING

 

Ontario Sailing Association Annual General Meeting

Tuesday, October 5, 2021

7:00pm EST

 

For the April 1, 2020 – March 31, 2021 Fiscal Year

 

The Ontario Sailing Association’s Annual General Meeting (AGM) will be held virtually on Tuesday, October 5, 2021, beginning promptly at 7:00pm EST. The AGM will cover the fiscal year of April 1, 2020 to March 31, 2021.

Virtual meeting access and instructions will be sent directly to all member organizations in good standing via email along with a registration link.  Before 7:00pm EST on September 28, 2021, member organizations in good standing can register your appointed Representative for the meeting (please see email for details).

The meeting will address the following business of the association:

    • Approve the minutes of the 2020 Annual General Meeting of the Association held November 25, 2020.
    • Presentation of annual reports from the President of the Board of Directors and from the Executive Director.
    • Presentation of the audited financial statements for the Association for the fiscal year ending March 31, 2021.
    • To appoint the auditors of the Association for the fiscal year ending March 31, 2022.
    • To elect Directors to the Association as needed within the bylaws.

As per the current bylaws of Ontario Sailing Association:

Each Member in good standing shall be entitled to appoint an individual as its one (1) representative (a “Representative“) who shall be entitled (subject to the final paragraph of this provision and provided the Member is in good standing), on behalf of such Member, to one (1) vote on all questions coming before any Meeting of Members.
Only appointed Representatives of Members in good standing shall have the right to address a Meeting of Members without previous consent from the President.
Each Member shall appoint its Representative, and an authorized officer of the Member shall notify the Association in writing of the identity of the Representative, at least seven (7) days before a Meeting of Members in order for the Representative to be entitled to address such Meeting of Members or to vote thereat in accordance with the preceding.

The package of documents related to the Annual General Meeting and the business to be conducted at the meeting are below:

2021 AGM Agenda

2020 Ontario Sailing AGM Minutes (to be approved at the meeting)

March 31, 2021 Ontario Sailing Financial Statements

Nominating Committee’s Report

 

Representatives can designate a proxy if needed. Forms to designate a proxy are available below. Completed Proxy Forms must be received before 5:00pm EST on Tuesday, October 5, 2021.

2021 Ontario Sailing Proxy (.doc)

2021 Ontario Sailing Proxy (.pdf)

Individuals requesting to attend and observe the Annual General Meeting, can submit their information here before Monday October 4, 2021. https://forms.office.com/r/MebGPFrSYL

** On behalf of the Board of Directors for the Ontario Sailing Association